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Announcements for the week of April 23, 2018

Upcoming Deadlines
May 3 Reading Day Deadlines

Do you have an Incomplete from Fall 2017? May 3 is the last day for a faculty member to submit a grade to change an I grade or DFR grade in a non-thesis course from Fall 2017 to prevent an F by rule on your academic record. The F may affect Academic Standing which is calculated at the end of the semester.

May 3 is the deadline to drop a Spring 2018 semester course with a W recorded. To drop a course, you will need to complete a Late Registration / Late Course Change form with the approval of your academic program. A W will be recorded on your academic record for the course.

May 3 is the deadline to withdraw from ALL semester courses. To withdraw from all Spring 2018 semester courses, you will need to complete a Withdrawal/Cancellation form and obtain a signature from your academic program. If you are an international student, you will need to get a signature from International Student Scholar Services. W’s will be recorded on your academic record.

May 3 is the deadline to add a Spring 2018 semester course. You will need to complete a Late Registration / Late Course Change form and obtain the approval of the course instructor and your academic program. If the course is from a department other than your academic program, you will also need to obtain the approval of the enrolling department.

Late Registration / Late Course Change forms and Withdrawal/Cancellation forms need to be received by the Graduate College before 5:00 p.m. on Reading Day, Thursday, May 3. 

For more important dates and deadlines, view our calendar.

Thesis Deposit Deadline

Students planning to deposit a thesis for May 2018 graduation are reminded that the submission deadline is April 27. Because all corrections and all required deposit materials must be received by the Graduate College no later than 5 p.m. on the day of the deposit deadline, the Thesis Office strongly encourages students to submit the thesis for review several days before the deadline. For further information about the deposit process and links to downloadable deposit checklists, visit the Thesis Office web page.

Last chance to register for the Doctoral Hooding Ceremony- register now!

If you are planning to attend the Doctoral Hooding ceremony on May 11, you must register by April 30. Recipients of doctoral degrees must have successfully deposited their dissertations by April 20 in order to participate in the ceremony. The focal point of the ceremony is the formal hooding of doctoral students by their faculty advisers. To register please visit our website.

Fellowships and Funding
Two Essential Workshops for Fulbright Applicants

Are you applying for a Fulbright grant? Fulbright supports US citizens in all disciplines who wish to study or conduct research abroad in approximately 140 countries. As part of their applications, students must submit a Personal Statement and a Statement of Grant Purpose. The Graduate College will hold workshops offering tips on how to write each of these statements, and all students applying should attend both workshops. Workshops will be held in 308 Coble Hall.  

  • Writing Personal Statements for Fulbright Grants: Tuesday, April 22, 3:30-5:00.  Register.
  • Writing Statements of Grant Purpose for Fulbright Grants: Thursday, April 24, 3:30-5:00. Register.

The campus priority deadline for early feedback is June 1. The required campus application deadline is July 16.  For details on the campus review process and the fellowship program overall, see the Fulbright listing in the Graduate College’s Fellowship Finder database.  Contact: Office of External Fellowships at

Taxability of Tuition Waivers

Graduate level tuition & service fee waivers provided as a benefit of employment are considered taxable income by the IRS. This blog post and video explains the tax liability, existing exemptions in the tax code and how to calculate the potential impact on your take home pay for University of Illinois employees. It also covers relevant resources that can help.

Your Research and Teaching
Writer's Workshop Graduate Writing Groups

Thursday, April 26, 6 - 9 p.m., English Building, room 127; Register

Saturday, April 28, 10:30 a.m. - 1:30 p.m., Undergraduate Library; Register

Want to meet your writing goals in a distraction-free setting? Join the Writer's Workshop for sustained writing in the company of your colleagues from across the disciplines. Each session will begin with a short conversation about goals and end with a wrap-up of accomplishments. Commit to a writing routine by regularly attending one of these groups.

These are productivity writing groups, whose main purpose is to provide structure and community for work that can sometimes feel structureless and isolating. They are ideal for graduate students seeking to create a writing routine, make progress and meet deadlines on long-term writing projects, or jump-start a new writing project. If you are seeking feedback on your writing, please make an appointment with a Writers Workshop consultant

From Seminar Paper to Publication

April 25, 11 a.m. - 12:30 p.m., Lincoln Hall, room 1020 

This workshop will lead you through the process of turning a seminar paper or conference paper into a published academic article. The workshop will focus on stages of revision and general expectations of publishing in academia. Sponsored by the Writer's Workshop.

On the Job Market: Composing the Academic Cover Letter

April 26, noon - 1 p.m., Gregory Hall, room 321 

This interactive workshop will review genre expectations for academic cover letters and provide examples from a range of disciplines. You will learn strategies for drafting, strengthening, and tailoring your own cover letters. Sponsored by the Writer's Workshop.

Software Carpentry Instructor Training at NCSA

Monday, May 7 - Tuesday, May 8, 1 a.m. - 4 p.m., Armory, room 428

Register by April 25

Over the last hundred years, researchers have discovered an enormous amount about how people learn and how best to teach them. Unfortunately, much of that knowledge has not yet been translated into common classroom practice, while many myths about education have proven remarkably persistent. This two-day class will introduce participants to a handful of key research findings and show how they can be used to help people learn better and faster. The class will be hands-on: short lessons will alternate with individual and group practical exercises, including practice teaching sessions. Those who complete the two full days and some short follow-up exercises online will be certified to teach Software Carpentry and Data Carpentry workshops.

Health and Wellness
Tuesday @ 7: #FinishStrongIllinois--Finals Prep

Tuesday, April 24, 7 p.m., Mechanical Engineering, room 135

Counseling Center Paraprofessionals are a group of undergraduate students who work to assist other students in embracing wellness. Each semester they hold weekly workshops on wellness topics that are relevant to our campus.

Take Back the Night March

Thursday, April 26, 5:30 p.m., Outside Lincoln Square Mall

Take Back the Night is an event aimed at raising awareness around sexual violence and calling for its end by bringing together survivors, community members, students, and other supporters. It is part of thie year's Sexual Assault Awareness Month calendar. The march is open to everyone. Come early to make your own sign for the march from 5 - 5:30 at the RACES office (suite 154 A Lincoln Square).

Plant a Tree on the Main Quad

Friday, April 27, 11:30 a.m., Outside Lincoln Hall

Help make the Quad a little greener in honor of Illinois Earth Month and National Arbor Day! To celebrate, campus and community leaders will gather in front of Lincoln Hall to plant trees. Get your hands dirty helping plant the new tree, and play some "TREE-via" (tree trivia game) for prizes. In case of rain, meet inside the lobby of Foellinger Hall.

LabVIEW CLAD Training Certification Boot Camp

May 16 - 18

Register by May 1

If you are new to LabVIEW or looking to improve your skills, this hands-on course introduces you to graphical programming with LabVIEW system design software. Learn how to develop data acquisition, instrument control, data logging, and measurement analysis applications. At the end of the course, you are given the opportunity to prepare for and take the Certified LabVIEW Associate Developer (CLAD) exam, a globally recognized entry-level certification exam at no additional cost. The $30 registration fee includes attendance, a PDF manual, software and one attempt at the CLAD exam. All sessions are conducted by an NI-certified instructor. 

Conversation Partners Program Summer 2018

The Department of Accountancy within the Geis College of Business is now accepting applications for an exciting employment opportunity to work with incoming international students in the Masters of Science in Accountancy program. We are currently hiring for conversation partners for our summer on-boarding program during Summer 2018.

Conversation partners will meet weekly with incoming international students in a one-on-one setting, allowing students a chance to practice their English conversation skills. The program is six weeks long, beginning in June 2018, and partners will work an average of 5 hours per week, with additional paid training before the end of Spring 2018. The position pays $12 per hour. Apply via email to Sandra Schaefer, Director of Communications Development, at Include a resume and cover letter detailing relevant experience, education background, and reason for applying. Applications will be accepted until positions are filled.

Application for ComSciCon-Chicago 2018

Subject: Application for ComSciCon-Chicago 2018

Chicago-area graduate students are invited to apply for the Chicago Communicating Science Conference (ComSciCon-Chicago), to be held at the British International School of Chicago - Lincoln Park on the weekend of August 25-26, 2018. The ComSciCon workshop series is designed to empower graduate students to communicate the complex concepts arising in science, engineering and other technical fields to diverse audiences. Questions?Contact ComSciCon organizing committee at

Good to Know
Research IT Portal

The new, eagerly anticipated Research IT Portal is live! Visit to use the portal or the Tech Services website to learn more about it.


GradLinks is distributed weekly to graduate students and staff who work with graduate students. Please see our website for submission information

If you will need disability-related accommodations in order to participate in any of the programs or events listed in GradLINKS, please email the contact person for the event. Early requests are strongly encouraged to allow sufficient time to meet your access needs.