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August 2021

  Portrait of a woman and dog
Welcome, Kim Clapp!

Please give a big AITS welcome to Kim Clapp who has recently joined the Data Architecture and Delivery Team as a ETL Developer/Data Designer! Kim comes to us from Amdocs and is already recognizing many familiar names and faces throughout AITS. Kim is a Mattoon native but has lived in Champaign for the last 20 years. She has a sweet 12 year old pup, Riley and became involved with dog fostering during the pandemic. In her free time, Kim enjoys water-related activities, helping out with the audio/visual needs at her church and volunteering with Midwest Model United Nations. 

If you could only eat one thing for the rest of your life, what would it be?
KC: Popcorn

Tell us something on your bucket list.
KC: Maldives vacation

When you were a kid, what did you want to be when you grew up?
KC: A muscian

What's the best book you've read?
KC: Purpose Driven Life

What's your favorite place in the world and why?
KC: My friend's beautiful salt-water pool. Rolling hills, sunshine, water!

AITS Excellence Award Nominations

Get your nominations in for the 2021 AITS Excellence Award until Friday, September 10, 2021! The Excellence Award recognizes individuals who demonstrate an attitude of excellence through behaviors supporting and modeling AITS’s mission, vision, values, and/or strategic directions. The winner will be honored at the Annual AITS Business Meeting on September 29, 2021.

Need help creating a nomination? Visit our Nominations that Shine page for tips and suggestions.

Employee Performance Appraisals

We have reached the time of year where employees, along with their managers, must complete annual performance appraisals. The deadline for completion for Academic Year 2020-2021 appraisals has been extended to September 15, 2021. Please check with your manager to see if they have set a team deadline prior to that date to allow time for review and approval.

To begin your annual performance appraisal please visit the following website: https://www.hr.uillinois.edu/human_resource_systems/OPA

You can visit the System Offices Performance Appraisal Information on the System HR website for resources, helpful tips, and a past webinar recordings.

Vacation and Sick Leave Reporting for Exempt Civil Service Employees

On August 2, System HR Services communicated the follow message concerning vacation and sick leave reporting for exempt civil service employees:

In January, we shared information related to changes to our vacation and sick leave policies. We are pleased to implement this leave accrual and usage standardization for exempt (not overtime eligible) civil service employees for the 2021-2022 academic year.  

With these updates come some procedural changes in how you will record your leave time. Starting with the payperiod beginning 8/22/21, you will no longer be required to submit bi-weekly timesheets in Civil Service Web Time Entry to report your vacation and sick leave usage. You will automatically be paid your default hours based on your FTE each bi-weekly payperiod; you will not extract and submit a bi-weekly timesheet. Your leave time used (e.g. vacation, sick, floating holidays, parental, funeral, etc.) will be reported through a new electronic system that will be deployed in August. More information and training sessions on this new system will be available soon.

Please contact System HR at erhr@uillinois.edu or 217.333.2600 with any questions concerning these changes.

Gerty Office Move Out for Remote Working Employees

If you have selected the option of working remotely, AFM looks forward to helping you with the move out process at Gerty! To do so, AFM requests that you sign up here for a specific time to come into the building, so that we can have our team members on site and available to assist you with the process.

After your move out is complete, we’ll “officially” check you out of that location. Please plan on bringing with you any building, office and furniture keys and providing them to AFM during the checkout process.  In addition, please bring any University equipment that you no longer want to retain at your remote working location and plan on updating the equipment form prior to leaving Gerty. 

Not sure of what you can take home or may need?  Please refer to the Equipment Policy.  AFM will also be available for questions.

We welcome you back to Gerty should you choose to reserve hotel space or come in to work in an available flex location anytime! The deadline to complete your move out is August 31, 2021.

How can you help us during this time of change?


Collect all of your personal items and take them home with you. AITS will have a limited amount of boxes but also suggest that you bring your own tub or bags to help.


Please leave nothing except for desktop equipment within your office along with the actual furniture and garbage/recycling can.  This would include any university-owned property that is currently on your desk such as a monitor, docking station, cables, power supplies, mouse, and USB phones. 


AFM will have the following bins labeled and ready for your use in the hallway near the first floor water fountain.  

  1. Office Supplies (pens, pencils, scissors etc.)
  2. File Folder Bin (file folders out of your drawers)
  3. Surplus Items (Older items such as a CD-ROM, old cords, anything bought with UI funds that can’t be “tossed”)
  4. Garbage (Anything that can be thrown away that does not have sensitive data on it)
  5. Recycling (Shredder is available for shredding confidential documents)
  6. Donations
  7. Not Sure Drop (AFM will figure it out)
  8. Books
  9. Headsets

Carts will be available.  The AFM suite will be open during your sign-up time for scanning purposes and for a team member to be present should you have questions or need assistance.

Want to come during off hours or on the weekend? Just let us know. We are here to help you no matter when you are working!

Finally, please follow all campus COVID-19 requirements and protocols for faculty/staff as you plan to come into Gerty.

Questions:  Please email aits-afm@uillinois.edu anytime!

Recognizing AITS Employees

If you'd like to recognize a colleague for doing great work, use our High Fives & Fist Bumps tool! Recognition from our customers can be submitted to our Recognition Team at aitsrecognitionprgm@uillinois.edu. Think that someone you work with is beyond excellent? Take it one step further and nominate them for the AITS Excellence Award!

Happy Customers

AITS Departmental Systems Team recognized by Jennifer Trevillian, AITS:

Steve [Briney],

At your next team meeting, please pass along our appreciation to your whole team for their thorough review of your team’s infrastructure details and relationships in the CMDB. Their attention to detail and effort to review all of the data are not unnoticed!

Greg Hunt recognized by Colleen Miller, AITS:

I am on-boarding a new employee (Kimberly Clapp) and one of the tools we use is an in house application called TKB1.  There are only a few of us that use this, but it is EXTERMELY useful.  Kim was not able start this application.  There was no error message,  it just would not start.   It’s hard to trouble shoot nothing!

Greg figured out what the problem was and compiled a new version that will work with the latest version of oracle. Today Kim was able to run the application. I wanted to let you know how much I appreciate Greg and how quickly he helped us resolve this!


AITS Service Desk recognized by Megha Manglani, former AITS Student Worker:

Last month, I graduated from the University of Illinois with my master's degree in Information Management. This journey of 2 years staying away from home in a foreign country has taught me a lot and the AITS Service Desk has been a very integral and important part of my life.

A big thank you to everyone for giving me this opportunity to learn and grow, this place has shaped my professional and personal life journey in exceptional ways.

Working with the entire team has taught me very crucial values of time management, teamwork, multi-tasking, accountability and the most important- kindness. Each day I have learnt to be the best version of myself and do everything with utmost sincerity.

I am extremely grateful to everyone for being so patient and understanding while guiding me throughout this journey. I wish everyone success and good luck with everything ahead. Thank you once again for all that you have done for me, I will be forever indebted for this experience.


High Fives & Fist Bumps

Becky Prather recognized by Jane Stone:

"Becky - Thanks so much for keeping track of all the finance projects the CF developers are working on and managing the large server project. Your reliable organization and communication skills make it easier for all of us to do our jobs!"

Chris Burdette & J.C. Steenbergen recognized by Shawn Lee:

"Congratulations to Chris Burdette and J.C. Steenbergen for being presented the Duct Tape Droolie Award by SHIELD Illinois, for "being able to help fix just about anything for anyone that called into the help desk for help with Rover or Epic."

Wes Pate recognized by J.C. Steenbergen:

Wes has a great deal of passion when it comes to training and overview. He led an overview meeting on TDX for the ITPC-0605 EDW/BI project. Wes is always willing to go above and beyond to help in any way he can. His patience and knowledge assist in making others feel like they get a complete picture of what is being done and why.


Training Opportunities

Web Intelligence Training

9/23 - Web Intelligence: Reporting Basics
ONLINE | 9:00 - 11:30 AM  [Register here]

This course demonstrates how to use the Web Intelligence report editor to create custom reports and analyses. Topics include: creating basic reports, filters, sorting, calculations, breaks, and file formats.

Decision Support General Report Assistance

1-on-1 Report Assistance

AITS offers training sessions and 1-on-1 report assistance with our data experts. To register or to see the complete schedule, please visit the Training Registration Application. If a session is full, please click the Wait List link to be added to our wait list.

  Image of Rollout Events
Deployment/Rollout Activities

8/19 – UIUC Campus Boarder Router Maintenance (Tech Services)
8/20 – UIS first day of Fall semester classes
8/23 – UIC & UIUC first day of Fall semester classes