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October 2021


UIF Advancement Insider


An inside update on services provided by the University of Illinois Foundation



Direction for Checks and Currency Deposits to UIF

As we quickly approach the last quarter of the calendar year, we want to remind departments and colleagues that all checks should continue to be directed to the UIF Lockbox in Chicago to the extent possible.  Please complete one gift transmittal for each check on hand using the following link https://online.uif.uillinois.edu/pages/forms and send the gift transmittal along with the check to the Foundation’s lockbox address listed below.

Donors who would like to make a gift by check, should continue to direct their payment to the Foundation’s lockbox according to their preferred mailing method:      

          U.S. Mail (Foundation Lockbox)                 Overnight Mail
University of Illinois Foundation                    JPMorgan Chase
          P.O. Box 734500                                           Attn:  University Of Illinois Foundation
          Chicago, IL.  60673-4500                             Lbx 7345000
                                                                               131 S. Dearborn, 6th Floor
                                                                               Chicago, IL. 60603
                                                                            (If a phone number is required 312 732-5365)
For the Urbana units that have currency on hand to be delivered in person, please deliver cash deposits to the Harker Hall secure mail slot located in the south door under the stairs.  If the cash deposit is unable to fit in the slot, please contact the Cash Desk UIFCashDesk@mx.uillinois.edu to arrange a date and time for drop off. 

For units located in Chicago or Springfield that have currency on hand for deposit, please contact the Cash Desk UIFCashDesk@mx.uillinois.edu for further instruction.

Please convey this notice to the appropriate personnel within your department. 

Todd M. Warnes
Director of Cash Receipts
University of Illinois Foundation
1305 West Green Street, 414 Harker Hall
Urbana, IL 61801
Phone number: (217) 244-0352
Email: warnes@uif.uillinois.edu

Upcoming Idea Sharing Sessions

Do you have an idea that you think could make your role easier or more effective? How about an idea that could impact our alumni, donors, faculty, students, staff, etc. for the better even if that idea falls in someone else’s area? What are the someday projects you’d like to get to, but they keep falling behind other priorities? How has the world changed in ways that advancement isn’t yet prepared to address?

We want to see ideas come to life here that lead the advancement industry. Please join us for an upcoming one-hour Sparks of Genius session or What’s the (big) UIDEA workshop for some idea-generating and idea-sharing fun.

Sparks of Genius sessions are part presentation, part brainstorming and can help spark new ideas in advancement around specific topics.

What’s the (big) UIDEA workshops are open discussions about ideas you have, ideas your colleagues may have, and how those ideas might be implemented here or funded through UIDEA.

Sparks of Genius and What’s the (big) UIDEA workshop attendees will also have early access to Advancement Futures, an digital advancement idea-sharing/upvoting/discussing space.

System Updates

The Foundation is dedicated to making sure you have the best resources available for your advancement needs.  For this reason, we regularly update TED, UIF Online, OnBase, and BBIS.  The next scheduled updates are:  

Saturday November 20th, 2021

During these updates the systems may not be available, but there will be a notification letting you know which systems will be affected and the timeframe.



Scholarship Recipient Project

The Foundation (UIF) has engaged campus partners in the Vice Chancellors for Advancement, Registrars, and Financial Aid offices to understand how information on scholarship recipients can be loaded into TED and other UIF systems in compliance with the Federal Education Rights and Privacy Act (FERPA) and other federal laws and regulations governing scholarship data.  Urbana Campus leadership has recently approved the sharing of need-based scholarship recipient information with donors, and the UIF has initiated discussions on establishing a regular, automated load of scholarship recipient information from University systems into TED, as well as clarification of policies regarding the sharing of scholarship recipient information with donors to Chicago and Springfield.  TED users at all three locations can resume loading scholarship recipient information as they have in the past as those discussions continue.  Further information on this topic will be shared in the Advancement Insider as it becomes available.

Committees in TED

As part of the November release there will be useful updates made to the functionality of the committee module in TED.  These updated features include:

  • On the Individual Record, Relationships Tab, Committees Subtab, connected Committees and Subcommittees will be grouped together in a tree structure providing clarity around what committees exists as child committees under parent committees.
  • On the Members Tab, under details of a member, the groups area will display any subcommittees, or child committees of a parent committee the individual is a member of.

  • Interactions can be added on the Committee’s Documentation and Interactions Tab. These also appear on the individual member’s record if they are chosen as participants within the interaction. The Committee Subtab will now only surface documentation and interactions added for the committee, as opposed to every interaction from each member’s record.

Student/Grad Load Dates:

The 2021 Summer Graduate and Fall Student data files have been loaded into TED.
Mid-Fall Student Cohort Load File will be received 10/25/2021 and updated by 11/1/2021 in TED.

Be sure to check future UIF Advancement Insiders and the TED Calendar for updates.

Monthly Faculty Staff Data

October Faculty Staff data has been loaded into the University Appointments area under the Relationships tab in TED. 

Monthly Faculty Staff data is pulled from Banner on the 10th and loaded into TED on the 3rd weekend of each month.



TED Homepage

Check the TED Homepage every day!  It is constantly being updated with important dates and announcements.

TED Calendar - This shows you upcoming scheduled maintenance and important data updates that have occurred. 

News & Updates - This contains important announcements about TED, including any current issues, and other UIF system updates and information.  Be sure to subscribe to this to receive an email whenever something is posted.  To subscribe, click one of the posts and choose 'Subscribe' at the bottom.


Research & Portfolio Management (RPM)

Prospect Status and Capacity Ratings Explained!

The Prospect Status displayed in the “Prospect Summary” tile of the TED record is an indicator of the household’s estimated total philanthropic giving capacity (to all institutions) over five years.

RPM uses six methods to estimate giving capacity. Capacity rating methods have varying levels of confidence, depending on availability of data and the constituent’s stage in the fundraising cycle. The capacity estimate that populates the Prospect Status reflects the capacity estimation with the highest confidence that has been calculated for that constituent.


RPM has built a document explaining the variety of capacity ratings that can feed into the Prospect Status, including a FAQ. Download a copy of the Prospect Status and Capacity Ratings flyer or contact your RPM PDA if you have any questions!



Upcoming Live-Training Sessions

Introduction to Gift Processing and the Cycle of a Gift

This session provides training for processing all gifts and non-gifts, including cash, securities, gifts-in-kind, and matching contributions. It covers the steps taken from the time a gift is received to the time a receipt is provided to the donor.

Instructors: Cassi Wildman, Manager of Gift Administration
                    Jessie Mitsdarfer, Manager of Cash Receipts
                    Jessica Willard, Gift Processing Supervisor
                    Kyle Salyards, Manager of Financial Services
Dates offered:  
November 2nd, 1:30 – 3:00 – Online Webinar
February 22nd, 1:30 – 3:00 – Online Webinar


Endowment Administration

This session provides a detailed overview of the UI and UIF endowment policies and fundamental administration of endowment gift funds.
We recommend that development/advancement officers, support staff, administrative assistants, business managers, or any other person involved in the solicitation or administration of endowments take this course.

We recommend taking the “Endowment Basics” course on iLearn prior to attending this session.

Instructor: Christy Devocelle, Senior Vice President for Financial & Administrative Operations/CFO & University of Illinois Foundation Board Treasurer
Dates offered: 
November 17th, 9:00 – 11:00 – Online Webinar



In partnership with the U of I Universities, UIF staff will lead a panel discussion around various Prospect Management concepts.

We recommend all fundraisers and their staff take this course after completing the “Updating Prospect & Plan Records in TED” or “Reading Prospect Records in TED” curriculum. In order to enroll in this ILC you must enroll in one of those curricula. We recommend the first to fundraisers, and the second to those who will be using prospect records less often.

Instructor: Shannon Sweeney, Training Specialist
Dates offered:  
October 21, 1:30-3:30 – Online Webinar
November 17, 9:30-11:30 – Online Webinar

We Want Your Feedback!

If you have comments about any of the courses that you have taken, suggestions for things that we can train on in the future, or topics that you wish had more content available please let us know! We would love to hear any feedback that you have at learn@uif.uillinois.edu.


Please feel free to email aims@uif.uillinois.edu for any feedback or content that you would like to see in future editions!

Future Dates for the Advancement Insider (on or around):

  • November 22, 2021
  • December 20, 2021