Dear Graduate Students,
You recently received a massmail from Provost Cangellaris regarding emergency academic policy modifications for Spring 2021. We write to share some additional information relevant to graduate students.
Extensions of Academic Deadlines
- Deadlines for dropping courses without a grade of W via Student Self-Service:
- March 19 at 11:59 p.m. Central Time for 1st 8-week (POTA) courses.
- May 5 at 11:59 p.m. Central Time for full-semester (POT1) and 2nd eight-week (POTB) courses.
- Non-standard courses: last day of instruction of the course at 11:59 p.m. Central Time.
These deadlines also apply for withdrawing from all courses for the semester.
Spring 2021 Pass COVID/No Pass COVID Grading Mode Information
The campus has approved a new grading mode for Spring 2021. Details about the Pass COVID/No Pass COVID (PZ/NZ) grade mode are as follows:
- The Pass COVID/No Pass COVID (PZ/NZ) grade mode is selected by students, replacing the Credit/No Credit grade mode for the Spring 2021 semester. CR/NC is not available for Spring 2021.
- PZ/NZ grades do not factor into students’ grade point averages.
- Instructors submit grades for every student in the course as normal.
- For students that have selected PZ/NZ, a grade of D- or higher will be automatically converted to PZ, a failing grade is automatically converted to NZ.
- Courses using the PZ/NZ grade mode in which PZ is earned will fulfill major, minor, and General Education requirements.
- Any number of courses may be selected for PZ/NZ grading.
- Students on academic probation are permitted to select courses for PZ/NZ grading.
- Courses placed on PZ/NZ status will not count toward the maximums detailed in the Student Code.
- Failing grades that are the result of an academic integrity violation sanction are ineligible for PZ/NZ grading.
- PZ/NZ grading is not available to students in College of Law programs or students enrolled in the MD program in the Carle Illinois College of Medicine or the DVM program in the College of Veterinary Medicine.
If you have already submitted a Credit/No Credit request for Spring 2021, the Graduate College will follow up with you to communicate the next steps.
Procedures for Submitting Pass COVID/No Pass COVID Grade Requests
The process for electing PZ/NZ will not need approval from your adviser. Once the form is made available at the end of the semester, students will be able to make their selection for PZ/NZ grading and the request will be submitted to the Registrar's Office for processing. We encourage you to discuss grading options with your academic advisers early this semester to understand if there are circumstances in which PZ/NZ grading would not be in your best interest. For example, there may be external policies (licensure, certification, professional accreditation) where minimum standard letter grades are required to satisfy requirements.
Students will be able to submit requests for Pass COVID/No Pass COVID after final grades are available in Self-Service.
- A form will be made available on the Office of the Registrar website beginning May 22.
- No department or adviser approval will be required. The student will complete the form and submit it to the Office of the Registrar for processing.
- The form will be available from May 22-May 27 at 11:59 p.m. Central Time. All requests must be submitted by that deadline.
This is the third semester the campus has implemented emergency policy modifications to provide expanded grading options. It is important to reiterate that all courses taken as CR/NC and PZ/NZ will count towards degree requirements (as long as a grade of CR or PZ was earned). Students who have elected all classes as CR/NC or PZ/NZ, or who have a combination of these grades with S/U grades will be allowed to graduate as long as they have satisfied all other degree requirements. Please note that in such cases the transcript will show a 0.00 graduate-level GPA.
Students can check their GPA information and all of their academic history in Student Self-Service.
Additional Resources/Options for Addressing Academic Concerns
Additional options to address academic concerns may include:
- Dropping courses – deadlines have been extended, see above.
- Withdrawing – or using the medical withdrawal process, if appropriate.
It is important to note that graduate students are required to be enrolled in order to hold a graduate appointment (fellowship, assistantship, or hourly). Please also be aware that enrollment requirements may vary depending on departmental policies, and some fellowships with external funding sources may be subject to additional enrollment requirements. Students should also consult with the Office of Financial Aid and ISSS, as appropriate, to discuss the possible impact of dropping courses.
We expect that many of these conversations will be highly individualized, and we are happy to provide additional support. Please feel free to contact firstname.lastname@example.org with any questions.
Dean, Graduate College