For residents sheltering off campus that have personal belongings on campus
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Spring 2020 Housing Move-Out Information For Residents Sheltering Off Campus That Have Personal Belongings On Campus
 

On Thursday, April 23, Governor Pritzker extended the stay-at-home order for the state of Illinois through May 30. This included a provision for allowing students means to move out of their on-campus residence hall. Part of that order also stipulates that all persons must continue to follow CDC guidelines as it pertains to social distancing, as well as additional directives from the state of Illinois such as the use of face coverings/masks while in public (after May 1).

OPTIONS FOR MOVE OUT

  • Option 1
    • We have identified a time-frame for residents that have chosen to depart Campus Housing and shelter off campus during the state of Illinois stay-at-home order to return and collect personal belongings. That time-frame is May 16 - May 31. If you wish to collect your personal belongings, you will need to sign up for a check-out time below. 
  • Option 2
    • Campus Housing has an identified vendor we coordinate with called Dorm Room Movers. We work with Dorm Room Movers to allow access to rooms for those that have hired their services in order to pack your items for storage and shipping without you present. This is a paid service which students will contract directly with Dorm Room Movers. More information is listed below.
  • Option 3
    • Abandon your personal belongings, mail your room key to Campus Housing (details here), and complete your check-out remotely. Personal belongings will then be disposed of by Campus Housing. To select this option, you must submit your intent to have personal belongings disposed of here.

OPTION 1 DETAILS

Before you sign up for a check-out time, it is important that you read the following instructions:

  • Residents are not allowed to have a guest come into the residence hall to assist with their move out. One guest may come with a vehicle to assist with loading items, but they must remain outside with the vehicle. It is expected that this guest also observes social distancing guidelines.
  • Parking management will not be present. 15-minute parking passes will be available at the Front Desk - someone must be present with the vehicle during this time.
  • Only one person can be in an elevator at any time.
  • Guests should be in good health. Individuals in the following categories should refrain from helping residents move out:
    • Older adults
    • Women who are pregnant
    • Individuals with serious underlying medical conditions
  • Roommates are asked to coordinate their return and are discouraged from being in the room at the same time.
  • Items to bring:
    • Face coverings/masks are required for both yourself and your guest at all times 
    • Sanitization supplies (ex: wipes, disinfectant, hand sanitizer)
    • Please bring your own dolly or cart if needed. A limited amount of moving carts are available.
  • You will have one hour to move your belongings out of your assigned unit.
  • Make sure to carry your i-card and keys with you at all times during your check-out so that we can minimize lock-outs and issuance of loaner keys.

How do I check out of my room?

  • Sign up for a check-out time (see below section in this email).
    • Available check-out times will be limited to allow for social-distancing.
    • Sign up for your check-out time before making arrangements for assistance in moving with family/friends.
  • Remove all of your personal belongings from your unit, both in your bedroom and in common areas of the unit. Items left behind will be disposed. 
  • For expediency, you do not need to clean your unit.
  • Turn on the ac/heat unit and set to low.
  • We do ask, however, that you remove all trash. 
    • Please note that donation bins/services will not be available during this move out process. Plan to either pack or dispose items prior to your move out. 
  • Close all windows.
  • Lock your bedroom and unit exterior door upon departure. 
  • Complete your check out at your residence hall's Front Desk.

Select a check-out time

Throughout this process, we will practice social distancing. As a result, a limited number of appointments are available per hour. This will minimize the number of students moving out at any one time.

Please select your residence hall below to sign up for a check-out time.

Academic & Residential Complex

Commons West and Courtyard

Single Student Residence & Polk Street Residence

James Stukel Towers

Marie Robinson Hall

Thomas Beckham Hall

OPTION 2 DETAILS

Campus Housing has an identified vendor we coordinate with called Dorm Room Movers. We work with Dorm Room Movers to allow access to rooms for those that have hired their services in order to pack your items for storage and shipping without you present. Movers employed by Dorm Room Movers have had background checks completed. 

On your day of pickup, they'll send you a private link to live video chat with your movers while they pack and pick up your belongings! You'll also receive a link to the recording of their time in your room once completed in case you can’t make the call.

We will work directly with Dorm Room Movers to schedule your service and you'll receive a 3-hour timeslot for your Zoom call once your date is confirmed. Please do not call Dorm Room Movers with questions about scheduling. 

As Dorm Room Movers is not offering this service everywhere, you will not see packing program-specific details until you make a free account. CLICK HERE to create an account and get started. Once you’re ready to secure your service just register for $39.99. Pricing for packing, storage, and shipping is priced per item, so please make sure you fully understand the costs described on their website.

OPTION 3 DETAILS

To select this option, you must submit your intent to have personal belongings disposed of here. To complete your check-out, please mail your keys in a secure envelope (if the envelope becomes damaged and the keys lost, the cost will be assumed by the resident) with a note that includes your first name, last name, netID, room number, and 9 digit UIN. Please mail your keys to your housing officer at the respective address below, based on your on-campus residence. When you mail your keys, please also send your housing officer an email with the same information written on your note.

Commons West, Courtyard |email: bevans25@uic.edu| address: Brian Evans – 700 S. Halsted St, Chicago, IL, 60607

Academic & Residential Complex | email: mambus2@uic.edu| Miranda Perry – 940 W Harrison St, Chicago, IL 60607

James Stukel Towers, Maria Robinson Hall, Thomas Beckham Hall | email: denton3@uic.edu| Kechia Denton – 718 W James M. Rochford St, Chicago, IL 60607

Polk Street Residence, Single Student Residence | email: reginaj@uic.edu| Regina Jones —  1933 W Polk St, Chicago, IL 60612

Questions?

If you have further questions regarding Move Out, we have staff available via phone at 312-355-6300 between 9AM - 5PM, Monday - Friday. You may also send us an email at housing@uic.edu