March 2019 Newsletter Issue--Women's History Month!!
Message from the President
Finally, spring is just around the corner! I can’t wait for those warmer days ahead, blooming spring flowers and of course Spring Break! Be sure to keep your eyes peeled for more information on our spring flower sales from our Philanthropy committee. Thanks to all of you for joining us at our last month’s career connections seminar where we had an engaging session on Diversity in the Workplace, I know it made me think about how someone’s background might affect how differently they approach a situation. I hope the session got you thinking too! This month’s career connections will feature Ginna Moore who will discuss FAST3, a training and development tool. You don’t want to miss this one!
One final note: I need your help! Our nominations and elections are open for next year’s elected officials and I would love to see your name on a nominations sheet. Please consider running for an Illinois Administrative Professionals officer position which is as rewarding as it is fun. We have a range of activities that we oversee and we love having new members on the board. If you’re interested, be sure to check out the committee section below or reach out to me with questions; I’d be happy to share my experiences by email, over lunch or coffee, or any other way you’d like. Hope to chat soon!
Career Connections Calendar
Kristi Webster and David Perryn, Co-Chairs
Wednesday, March 20, 2019
Topic: Ginna Moore, IT Technical Associate, Technology Services
FAST3 (Training and Development)
Location: Student Dining & Residential Programs, Room 2009
301 E. Gregory Drive, Champaign
Time: Doors open at 11:45 am; Program will begin around 12:10 pm with every attempt made to end by 12:55 pm
Lunch Option: Qdoba, Cost is $12.00 RSVP is required.
RESERVATIONS (Deadline: 12:00 p.m., Friday, March 15th).
Menu Items offered:
Chicken Hot Bar (Grilled Marinated Chicken, Cilantro Lime Rice, Black Beans, Fresh Made Tortilla Chips, Fresh Made Guacamole, Fresh Made Salsas – Pico de Gallo, Roasted Corn Chile, Salsa Verde & Salsa Roja, Lettuce, Shredded Cheese, Sour Cream)
Reservations will NOT be accepted past the deadline date. Cancellations must be received 48 hours before the deadline date or payment will still be required.
RSVP for you & your guest by clicking the following link:
Please note: Be sure to finish the registration form completely, this assures your lunch is ordered correctly. Remember, cancellations must be received 48 hours before the deadline date or payment will still be required.
If you have any questions, please feel free to contact Kristi Webster firstname.lastname@example.org or David Perryn email@example.com
Wednesday, April 17, 2019--Office Professional of the Year
Office Professional of the Year Committee
Keynote Speaker: Dr. Rohit Bhargava, Founder Professor Bioengineering and Director, Cancer Center at Illinois.
Location: Beckman Institute; Room 1005
Time: Doors open at 11:45 am; Program will begin around 12:10 pm with every attempt made to end by 12:55 pm
Lunch Option: Buffet style sandwich wrap including sides and a drink.
The Committee will be reaching out to everyone’s supervisor to nominate the hard working, very professional campus IAP member for this prestigious award. The link below has the information on eligibility and nomination sheet for Office Professional of the Year, deadline to submit the form is Friday, March 29, 2019.
Office Professional of the Year Nomination Information
Membership:Information, Connections and Celebrations
Jill Ouellette & Angie Wisehart, Co-Chairs
Even if you are not participating in IAP’s Mentoring Program you could still become a mentor or mentee in the workplace. Here’s a very brief article that describes the benefits of becoming a mentor and/or mentee: https://smallbusiness.chron.com/advantages-mentoring-workplace-18437.html. If you are interested in becoming a mentor or mentee and don’t know how to get started, don’t hesitate to contact us and we’ll help you.
MEMBERSHIP DUES ARE NOW HALF PRICE
For just $7.50, you can join or renew your membership through the end of the fiscal year. We offer so many great opportunities to improve your leadership skills, advance your career, and connect with other office professionals across campus. Remind your friends and colleagues to join and please invite any NEW STAFF in your office to be a guest at an upcoming luncheon so they can see for themselves what we have to offer.
WE WANT TO KEEP YOU CONNECTED! Have you or a colleague received a promotion or moved to a new office? Are you continuing your education here on campus, EIU, Parkland or elsewhere? Are you serving on any campuswide committees? Please let Jill Ouellette know and she will share that information in the next newsletter. Our goal is to make as many connections as possible to ensure you are successful in whatever it is that you are doing!
Please remember to let us know if you are planning to retire soon so that you can be an honorary IAP retiree member! We will miss you very much, but we hope that you’ll come back for a visit!
For general inquiries email: firstname.lastname@example.org
The Membership and Mentoring Committee
Jill Ouellette, Co-Chair email@example.com or 333-6104
Angie Wisehart, Co-Chair firstname.lastname@example.org or 264-4677
Jill Odom, Jillodom@uillinois.edu or 333-1560
3/7--Jackie Walters & Jamie Willard; 3/14--Cathy Bialeschki
Donna Miller-5 years; Andrea Stark-15 years; Mary Moon-16 years
Congratulations to Kelly McKinley!! She will be graduating from EIU this summer with a Bachelor's degree. She loves learning so much that she considering applying to EIU's communication graduate program. Great job on your accomplishment Kelly!
Stacy Walker, Chair
After celebrating a fantastic 70 years, can you think of any reason not to be a member of the Illinois Administrative Professionals (IAP)? Neither can I! We are officially taking formal requests for nominations to board member positions. Experience gained as an elected officer looks fantastic on your resume. Please send your list of individuals you would like to see serve in leadership roles for IAP to Stacy Walker email@example.com by March 22nd. Please consider nominating yourself as well!
Positions you may nominate for are:
The President Elect - Will assume office of President following term as President Elect. Will preside in the absence of the President and will perform other duties as ordinarily pertain to this office. Will assist the President in preparing Executive Board agendas and follow up on items raised at board or general membership meetings. If possible, will be liaison to Staff Advisory Council representing Illinois Administrative Professionals.
The Recording Secretary - Will keep a correct recording of the proceedings of all meetings of this Association and of the Executive Board. Will also preserve in a permanent file all records and letters (of value) to this Association and its officer’s. At the end of the elected term, this file including the minutes book, will be transferred to the successor and prior year's records will be turned over to the President to be archived.
The Treasurer - Will assure sound financial management and accountability of resources. Will project an annual budget for approval at the July Executive Board Meeting. Will deposit all receipts of this Association and will make disbursements by University voucher. Expenditures not included in the annual budget approved each July will require presentation to and approval by the Executive Board prior to commitment. Will keep an account of all receipts and disbursements, making monthly reports to the Executive Board and an annual written report by June 30 of the current term. Will deposit the funds of this Association in accordance with Guidelines issued by University of Illinois Registered Organization Office. At the end of the elected term, will transfer the current records to the successor and will forward prior year's records to President to be archived
Nominations and Elections Form 2019
Amy Cain & Jen Sans, Co-Chair
Kathryn G. Hansen Scholarship 2018-2019 Application Instructions
One $500 scholarship is being awarded by The Secretariat in honor of Kathryn G. Hansen. Ms. Hansen was one of the founding members of the State Universities Civil Service System, and The Secretariat, an organization composed of employees in civil service classifications with qualifications that meet or exceed those of Office Support Associate. The scholarship is to be used for tuition, books, or other related educational expenses at any university within the State of Illinois.
- be enrolled full time as a high school senior in the 2018-2019 academic year in Illinois, progressing normally toward graduation, and planning to enter college no later than the fall following graduation;
- have a strong commitment to pursue a higher education in an office professional, secretarial, or business-related field within the State of Illinois with preference given to attendance at the University of Illinois;
- involvement in co-curricular and community activities;
- demonstrate academic achievement;
- be a resident of Illinois;
- be a citizen or permanent resident of the United States.
The recipient will be asked to attend a presentation at the University of Illinois, Urbana-Champaign campus to receive a certificate. A recipient unable to attend the presentation must contact the committee. If a recipient makes no direct contact with the committee once they have been notified the scholarship is forfeited.
Deadline for postmark or email receipt of application and all materials is
Monday, March 4, 2019
The application packet must include:
Application form and brief (approximately 500 words) essay explaining your future educational and career plans. The online application form is available at: Kathryn G. Hansen Scholarship
- Two letters of recommendation from non-relatives, (can be submitted via US Mail or e-mail)
- High school transcript to include grade-point scale, average, ACT score and class rank. Note: an unofficial transcript will suffice. (can be submitted via US Mail or e-mail)
Falsification of information will result in disqualification from the scholarship competition.
Mailing address for application materials:
Email (preferred method): firstname.lastname@example.org
U.S. Mail: Amy Cain
University of Illinois at Urbana-Champaign
801 N. Country Fair Dr., Suite D
Champaign, IL 61821
Philanthropy--Annual Spring Flower Sale
Jane Baumgartner, Jill Odum, Jen Sans
The Illinois Administrative Professionals Philanthropy Committee will be holding our annual spring fundraiser SOON. Start thinking FLOWERS!
All proceeds we be used to help families in need and organizations in our area.
The flower order forms will be available in the April newsletter with a deadline to place orders by April 17 and delivery of flowers in early May. Watch for more details in April!
Marketing and Branding
Andréa Fain & Leta Summers, Co-Chairs
IAP Branded Lunch Bags and Clear Backpacks
IAP lunch bags and clear backpacks that meet the new security requirements for attending events at State Farm Center, Memorial Stadium and other large venues are available and can be purchased for $10.00 each by contacting Andréa Fain (email@example.com) or another IAP Board member.
Testimonials from others purchasing the bags:
‘I purchased both the clear bag and the lunch bag for the 70th anniversary fundraiser. The clear bag was a gift for a friend, but I kept the lunch bag and I love using it. I bring it to work almost every day. It is just the right size for the tall thermos that I like to travel with and has a pocket on the front for notes. I would recommend as a great lunch carrier.’ - James McGraw, Administrative Aide, Beckman Institute
‘My new clear bag was perfect for the recent Jeff Dunham show. I made it right through the door and they didn’t even stop me to look in it.’ - Stacy Walker, Administrative Assistant, NCSA