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Click here to see this online
July 2019 Newsletter Issue
Message from the President
Erica Hanson

My warmest welcome to all fellow Illinois Administrative Professional members!  Well, I cannot believe time has flown so quickly and that I am beginning my new role within the organization.  Believe me, I will be looking to many of you for advice, mentorship, and assistance during my tenure!  We have established a wonderful cadre of committees to move along our goals and endeavors to promote our networking capabilities, provide important information from campus to our members, and encourage members to keep moving up the ladder of success! If you are interested in joining the IAP leadership through committee involvement, please visit our website at go.illinois.edu/iap.

We hope to offer new learning experiences through both campus and professional speakers to promote further diversity within our membership and strengthen our knowledge base, and toassist members in expanding their skill sets through our mentorship program.  Another goal is to reach out to newly-minted civil service employees who have gone through the Professional Employment Redesign (PER) who may wish to learn more about their employment category, as well as understand the professionalism that is inherent in our roles on campus. Fortunately, we have made great strides on this campus to ensure campus leadership and fellow employees recognize the value in our skills, leadership, and support in campus endeavors, and are receiving the respect deserving of our roles.

Please join me in welcoming any new members to our group.  Don’t be afraid to reach out to each other with questions or when you need assistance!  Use these connections to assist you in your rise among the ranks!  Let us all become more invested in each other this year and learn to not only build upon already established relationships, but also to nurture new ones.

On a personal note, I am so grateful to Donna Miller and Michael Foellmer for their unending support and friendship during this transition period.  Our organization benefits greatly from their combined efforts to ensure I don’t epically fail in my first few months in office!!

Please know that I am always open to comments or concerns, so feel free to email or schedule a time to meet with me (elhanson@illinois.edu).  I look forward to getting to know you all much better during the next year and having some fun along the way!  See you at the next luncheon!

Erica Hanson

Career Connections Calendar
David Perryn & Stacy Walker, Co-Chairs
Wednesday, July 17, 2019

Topic:                     Networking on the Quad                               
Location:                Meet at Anniversary Plaza (southside patio of the Union)           
Time:                      12:10-1:00 pm

Bring your own lunch! Bring a blanket if you’d like!  Sit under a tree and visit with other Illinois Administrative Professional members.  No need to RSVP, unlimited seating available!    

We'll have some networking activities to get to know each other!

Thursday, July 25, 2019

Illinois Administrative Professionals Networking Event

Looking for another way to meet up with other IAP members? On Thursday, July 25 head to Murphy’s Pub on Green Street from 5:00 p.m. until 7:00 pm to enjoy their specials on appetizers (half off!) and the opportunity to network with your campus colleagues. All are welcome to attend, including non-members. Let Erica Hanson (elhanson@illinois.edu) know if you will be attending so we can hold enough seats for the group.

Wednesday, August 21, 2019

For August, our topic is Source2Pay (S2P).  Karen Deering, Change Management Lead within OBFS, will provide an overview of S2P so you will have a better understanding of the background, what’s happening now, and what the S2P Program means for you.

Source-to-pay is the entire end-to-end process involved in procurement. Within the University of Illinois System, it includes 28 processes from New Vendor Setup and Profile Management to Payment Action Request.  The Source2Pay (S2P) BPI project – which kicked off in 2016 and included extensive process analysis, peer review, and vendor assessment activities – has resulted in the identification of five areas of focus that fall under the umbrella of the S2P Program:

  1. iBuy Optimization
  2. Total Contract Manager (TCM)
  3. Procurement Portal
  4. Travel Reimbursement
  5. Card Program

This session is scheduled for August 21st, 2019, at 2009 SDRP (Ikenberry Commons, Second Floor).

As for your last question, I think developing personal and professional networks is one of the best outcomes from our group.  The willingness to serve lets our true talents show and be used for the greater good.  Where else can you develop relationships, meet new people and attain professional development for $15 a year?  It’s an incredible value.

Fundraising Opportunity

In Fall 2018, we began efforts to fundraise for Illinois Administrative Professionals so we would have more opportunities to get more centrally located campus meeting spaces that often charge a fee, be able to host special events such as the Bess G. Matteson award recognition, or sponsor a scholarship each year for an IAP member working and attending college to further their career.  We also could do more with our philanthropy efforts as a Registered Organization.

While there are many, many sporting events where we could work on campus, the group decided last year to focus more on concerts.  Three of us worked the Jake Owen concert last September to test how it worked, and we also sold food and drink in the Traditions Club at a Men’s Basketball game.  We had great success working the Chris Young and Dan + Shay concert in October.   We were lined up to work the Styx concert in March, but that didn’t work out due to lower than expected ticket sales.

There is an upcoming opportunity to work the Diana Ross concert at the State Farm Center on Thursday, July 11.  The concert starts at 7:30 pm , but doors open at 6:30 pm so we would likely need to arrive by 5 pm to get the stand prepared.  We need everyone that volunteers to be Basset-certified by taking the 4-hour training (it can be broken up into segments) by July 8. The cost for this training is $8.95, which may be reimbursed to you if you wish.  Another good note is that this license is transferrable, so if you’d like to wait tables or bartend around town  to make some extra cash, this makes you much more employable to already have the license to serve!  The link to the training is here: https://rserving.com/web/rserving.php?siteid=251 Shirts are provided at the event, and you need to wear black pants and closed-toed shoes.  If you have questions or are interested in volunteering, please contact Colleen Hammel (chammel@illinois.edu).

We also need to consider if we want to continue to do this fundraising next year.  Some upcoming concerts at State Farm Center are: Ringo Starr on August 20, Miranda Lambert on October 10 and Mercyme on November 10.  

Membership:Information, Connections and Celebrations
Donna Miller and Angie Wisehart, Co-Chairs

If you are a current member please remember to renew your membership. Dues are to be paid no later than August 1st. New members may join the organization by paying their dues at the same link, so please forward this newsletter to your colleagues to share all of the exciting things that we are doing and encourage them to sign up today!

NEW: During the month of July, when you renew your membership or become a member for $15, you can purchase an IAP lunch bag or clear bag for $5 each. Mark on the membership form which one you would like or you can purchase both bags for $10, the original price of one bag.  Please contact Andréa Fain at amfain@illinois.edu if you are not able to purchase the bags on the membership form.  Please Note: CFOPs are for membership fees only, to purchase a bag or two, please contact Andréa.  

Don’t forget that one way to entice a colleague to become a member is to invite them to attend a Career Connections event as your guest. This is a great way to see firsthand what we’re all about.

WE WANT TO KEEP YOU CONNECTED! Have you or a colleague received a promotion or moved to a new office? Are you continuing your education here on campus, EIU, Parkland or elsewhere? Please let Angie Wisehart know and she will share that information in the next newsletter. Our goal is to make as many connections as possible to ensure you are successful in whatever it is that you are doing!

ARE YOU INTERESTED IN BECOMING A MENTOR OR MENTEE? The first year of our Mentoring Program was a success! All 3 of the mentees in the program were promoted this past year. They’ve each acknowledged that they were successful in part to the guidance of their mentors. The request for mentors/mentees for the upcoming year will be sent out in September. If you are looking to grow professionally, create network connections, or make new friends then consider becoming a mentee. We also encourage members to become mentors. Each of you have knowledge to share that can help our fellow members grow and become leaders, whether that be in their own department or within IAP.

Please remember to let us know if you are planning to retire soon so that you can be a Secretariat retiree member! We will miss you very much, but we hope that you’ll come back for a visit!

The Membership and Mentoring Committee
Donna Miller, Co-Chair dkmillr@illinois.edu or 244-8701
Angie Wisehart, Co-Chair wisehart@illinois.edu or 264-4677
Cindy Smith, csmith16@illinois.edu or 300-0210

For general inquiries email: thesecretariat@illinois.edu

Birthdays, Anniversaries and Celebrations

July Birthdays

Brenda Deaville, Lorraine Graham, Debbie Kemphues, Lauri Quick

July Anniversaries

Sarah Adams-18 years; Ankita Chadha-1 year; Lori Bender-2 years; Cathy Bialeschki-19 years; Jessica Dalhaus-7 years; David Perryn-1 year; Luanne Schroeder-8 years, Jackie Walters-12 years, Leesa Wilcoxon-2 years

David Perryn promoted to Office Manager in Office of the Senate

Joining an IAP committee

Each of our committees performs a vital role in the Illinois Administrative Professional’s business.  We strive to provide a fun, education, diverse community and hope that you will lend your skills to help improve our work.  Please consider joining one of our active committees to get even more out of your active IAP membership!  If you are interested or have questions, please contact Erica Hanson at elhanson@illinois.edu or Donna Miller at dkmllr@illinois.edu.

Auditing Committee--The Auditing committee will conduct an audit of the Treasurer’s records for the preceding year before the books are passed on to the new Treasurer.  Records and balances must conform to the University’s financial accounting system.  Such audit shall be completed within thirty days of the close of the fiscal year, or as quickly as possible after the account statements become available.  Therefore, no official budget will be approved until the audit is complete and the records and balances verified.

Membership and Mentoring--The duties of this committee are: to recommend eligibility, to adopt a membership process as described in Article IV, and to keep a list of names and addresses of all members including allied agencies designating those who are regular and honorary members.  This committee conducts a membership drive in May for membership beginning July and ending the following June.  This committee will also promote professional development by assigning an Executive Board member to reach out to new member to offer guidance, support and resources as a membership benefit.

Nominations and Elections--The duties of this committee will be to receive nominations, prepare a ballot, and announce the slate at the April meeting, containing in alphabetical order, the names of all nominees for each office. Nominations may also be made from the floor at the April meeting. Nominations from the floor must receive one second.

Philanthropy--The committee is committed to strengthening the welfare of others by providing time, talent and/or charitable gifts. Through strengthening the welfare of others, we are able to improve, empower and enrich members of our community and community alike.