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Click here to see this online
August 2019 Newsletter Issue
Message from the President
Erica Hanson

Well, it’s almost time for the students to come back to campus.  There will be an air of excitement on campus as a new crop of students flock to their new living quarters and find their way to new classes!  This is also a time that creates a LOT of work for our membership!  Please remember to reach out to others for help if you run into a problem.  We’re here to help each other with those tricky little issues that seem to creep up each semester.  I hope to see you all at the next Career Connections luncheon where we will learn some valuable information about Source2Pay.  Our networking happy hour was a lot of fun for those who came out to Murphy’s Pub last week.  Lots of good appetizers and fellowship.  I hope we can make this a more frequent event.  A special thanks to those volunteers who helped raise funds at the concession stand during the Diana Ross concert!  The funds raised at these events will help us to be able to bring in more skilled speakers to expand our professional development.  You guys rock!  To anyone who is considering volunteering, please contact Colleen Hammel at chammel@illinois.edu.  This is a great way to get to know your colleagues and raise funds for our goals.

Take care, use your sunscreen, and get to those Green Street restaurants before the students come back!

Erica Hanson

Career Connections Calendar
David Perryn & Stacy Walker, Co-Chairs
Wednesday, August 21, 2019

Topic:    Source2Pay (S2P)Karen Deering, Change Management Lead within OBFS, will provide an overview of S2P so you will have a better understanding of the background, what’s happening now, and what the S2P Program means for you.

Source-to-pay is the entire end-to-end process involved in procurement. Within the University of Illinois System, it includes 28 processes from New Vendor Setup and Profile Management to Payment Action Request.  The Source2Pay (S2P) BPI project – which kicked off in 2016 and included extensive process analysis, peer review, and vendor assessment activities – has resulted in the identification of five areas of focus that fall under the umbrella of the S2P Program:

  1. iBuy Optimization
  2. Total Contract Manager (TCM)
  3. Procurement Portal
  4. Travel Reimbursement
  5. Card Program

Location:    2009 Student Dining & Residential Programs   
                    (Ikenberry Commons, Second Floor) 301 E. Gregory Drive, Champaign

Time:           Doors open at 11:45 am; Program will begin around 12:10 pm with every attempt to end by 12:55 pm.

Lunch Option:    Beckman Catering will provide lunches.  RSVP is required at the following link: https://go.illinois.edu/IAPProfDevSource2PayandParkingApp
Reservations deadline is Tuesday, August 13 at 12:00 pm.  

Reservations will NOT be accepted past the deadline date. Cancellations must be received 48 hours before the deadline date or payment will still be required.  

Please note:  Be sure to finish the registration form completely, this assures your lunch is ordered correctly. Remember, cancellations must be received 48 hours before the deadline date or payment will still be required.

If you have any questions, please feel free to contact Stacy Walker swalker5@illinois.edu or David Perryn dperryn@illinois.edu

Philanthropy Committee
Jane Baumgartner & Deb Flessner, Co-Chairs

After speaking with a representative from the Community Engagement office at the Unit 4 school district, we learned that there is a large population of homeless students that are in dire need of basic school supplies. Please help us kick-off the start of a new school year by helping some of the children in the community. Below is a list of items they need if you happen to be out and about shopping for school supplies or just want to help.  

4 oz. glue bottles      24-count boxes of crayons        2-pocket folders      #2 pencils      ink pens      loose-leaf paper     highlighters      erasers      glue sticks      spiral notebooks      markers      colored pencils      Clorax wipes      tissues      backpacks      scissors      dry erase markers      rulers

Donations can be taken to Jen Sans in 206 Engineering Hall, 1308 W. Green St by August 13th or given to her at the monthly luncheon on August 21. The representative said they accept donations anytime, but the week prior to our luncheon is when the regular calendar schools in the district begin school, so Jen will be delivering the donations she has received then and again after our luncheon.

~ We thank you for your continued support in strengthening our mission~

Fundraising Opportunity
Colleen Hammel & Penny Ames, Co-Chairs

Fundraising Update

Penny Ames and I attended the Spectra Hospitality meeting on July 25.  We are in the process of finalizing the required insurance coverage and other details so we can again volunteer at concession stands via Spectra Hospitality.  Thanks to Stacy Walker for her help with this.

With alcohol being served at many of the concerts and sporting events starting this fall, it is required that each person working the stands that sell alcohol be Basset-certified.  This training enhances our earning potential when we work the food stands.  The website is: https://rserving.com/web/rserving.php?siteid=251 and is the $8.95 Responsible Serving of Alcohol Training. It is a 4-hour training that can be broken up into segments.  The certification is valid for three years and you receive a certificate and card from the Illinois Liquor Commission.  You could also utilize this certification to work in restaurants.

There are three upcoming training sessions at Memorial Stadium on 8/6, 8/7 and 8/10 to get a feel for how the stand operates and how to run the cash register.  The times are TBA.  Please let me and Penny know if you are interested in attending one of those training sessions.

The next concert opportunity is Ringo Starr on Tuesday, August 20 at State Farm Center.  The concert is at 7:00 pm so call time for volunteers at the State Farm Center is 4:30 pm.  Shirts and hats are provided for the evening.   Since the students won’t be back in class yet, this would be a good one to volunteer for especially if you have not previously worked at a concession stand.  Please contact Colleen Hammel at chammel@illinois.edu if you are interested in volunteering.

Mark your calendars for an upcoming concert on Thursday, October 10, at 7:00 pm at State Farm Center, which is Miranda Lambert with Maren Morris, Pistol Annies and Tenille Townes.  This concert is expected to be sold out, so it would be a great one to work and earn quite a bit of money for IAP.

We could also work at a soccer or volleyball match or two this fall if that would be of interest, on the weekends.  The time commitment is typically shorter, and would provide an alternate option, where you can view the match while working.  We will not work at football games since you have to work all seven of the games, per their rules.

Thanks so much for your support of IAP so we can bring in high caliber speakers and serve you even better in the future.

Membership:Information, Connections and Celebrations
Donna Miller, Cindy Smith, and Angie Wisehart

If you are a current member please remember to renew your membership. Dues are to be paid no later than August 1st. New members may join the organization by paying their dues at the same link, so please forward this newsletter to your colleagues to share all of the exciting things that we are doing and encourage them to sign up today!

Don’t forget that one way to entice a colleague to become a member is to invite them to attend a Career Connections event as your guest. This is a great way to see firsthand what we’re all about.

WE WANT TO KEEP YOU CONNECTED! Have you or a colleague received a promotion or moved to a new office? Are you continuing your education here on campus, EIU, Parkland or elsewhere? Please let Angie Wisehart know and she will share that information in the next newsletter. Our goal is to make as many connections as possible to ensure you are successful in whatever it is that you are doing!

ARE YOU INTERESTED IN BECOMING A MENTOR OR MENTEE? The first year of our Mentoring Program was a success! All 3 of the mentees in the program were promoted this past year. They’ve each acknowledged that they were successful in part to the guidance of their mentors. The request for mentors/mentees for the upcoming year will be sent out in September. If you are looking to grow professionally, create network connections, or make new friends then consider becoming a mentee. We also encourage members to become mentors. Each of you have knowledge to share that can help our fellow members grow and become leaders, whether that be in their own department or within IAP.

Please remember to let us know if you are planning to retire soon so that you can be an IAP retiree member! We will miss you very much, but we hope that you’ll come back for a visit!

The Membership and Mentoring Committee
Donna Miller, Co-Chair dkmllr@illinois.edu or 244-8701
Angie Wisehart, Co-Chair wisehart@illinois.edu or 264-4677
Cindy Smith, csmith16@illinois.edu or 300-0210

For general inquiries email: IAP@illinois.edu

Birthdays, Anniversaries and Celebrations

August Birthdays

2--Robert Chappell; 2--Amanda (Foley) Morgan; 9--Deb McCall; 21--Kate Day

August Anniversaries

1 year- Laura Lang; Rebecca Moore; Marie Tan
2 years- Grace Witmer
3 years- Amy Cain; Tina Harms
4 years- Karla Denzler
5 years- Jamie Landuyt; Stacy Walker
7 years- Jennifer Sans
9 years- Diane Tellschow
11 years- Sandy Hardin
13 years- Kate Wax
15 years- Betsy Lancaster
19 years- Sonja Bean
41 years- Kate Day

Congratulations to Tenea Harris on her promotion to Office Manager in Bioengineering!
We wish her the best of luck in her new role! If you have been recently promoted please let us know so that we can shar the good news with our fellow members.

Illinois Administrative Professional of the Year

Congratulations to Deb McCall! She was selected Illinois Administrative Professional of the Year at the June luncheon! Her hard work and dedication to her unit and the IAP organization is noticed and she is well deserving of the award.  Deb Flessner was the nominator.

Lunch on the Quad!
Selena Douglass

July 17 was a really warm day on the Quad!  Our president Erica Hanson brought fun things to play with and Stacy Walker emceed a Get To Know You activity. 

The Flickr link for all of the pictures is https://flic.kr/s/aHsmFvpGKw

Joining an IAP committee

Each of our committees performs a vital role in the Illinois Administrative Professional’s business.  We strive to provide a fun, education, diverse community and hope that you will lend your skills to help improve our work.  Please consider joining one of our active committees to get even more out of your active IAP membership!  If you are interested or have questions, please contact Erica Hanson at elhanson@illinois.edu or Donna Miller at dkmllr@illinois.edu.

Auditing Committee--The Auditing committee will conduct an audit of the Treasurer’s records for the preceding year before the books are passed on to the new Treasurer.  Records and balances must conform to the University’s financial accounting system.  Such audit shall be completed within thirty days of the close of the fiscal year, or as quickly as possible after the account statements become available.  Therefore, no official budget will be approved until the audit is complete and the records and balances verified.

Membership and Mentoring--The duties of this committee are: to recommend eligibility, to adopt a membership process as described in Article IV, and to keep a list of names and addresses of all members including allied agencies designating those who are regular and honorary members.  This committee conducts a membership drive in May for membership beginning July and ending the following June.  This committee will also promote professional development by assigning an Executive Board member to reach out to new member to offer guidance, support and resources as a membership benefit.

Nominations and Elections--The duties of this committee will be to receive nominations, prepare a ballot, and announce the slate at the April meeting, containing in alphabetical order, the names of all nominees for each office. Nominations may also be made from the floor at the April meeting. Nominations from the floor must receive one second.