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September 2019
UIF Advancement Insider
An inside update on services provided by the University of Illinois Foundation
TED Forms - Now in UIF Support

The forms you are used to seeing on the UIF Help tab in TED to request things like Ad-Hoc lists, and updates to Committees, Events, Mail Preferences, and Solicit Codes have been removed and UIF Support is now the only way to submit requests. 

Learning and Development has produced a great instructional video to show you how to use the new tool.  Check it out today by clicking here!  For best results, login to iLearn first.

Please note: Any requests that you would have normally submitted from the TED UIF Help tab can be found in UIF Support by first selecting Data Services for the Category. 

Contact AIMS if you have any questions.

Hyland OnBase has Gone to Single Sign On

Hyland OnBase has been switched to Single Sign On, so you will now be taken to your University specific sign in page to login.  If you have multi-factor authentication (2FA) enabled, you will be able to take advantage of that added security measure.

UIC Users will see this: 






UIS Users will see this:

UIUC Users will see this:
UIF Internal CVENT Support

NEW! The University of Illinois Foundation will be officially centralizing CVENT.  The Board and Donor Relations team will take on the event registration page creation. 

In lieu of end-users creating the registration process and CVENT website for your event, you will instead fill out a request form and the event will be created for you.  Specifically, the link will live in the TED events module and, once completed, the event will be created within five to seven business days. You will no longer have to access CVENT, but will instead have the reports delivered straight to your inbox with full event registration details. New CVENT seats will no longer be administered, and will instead use this process.  All current users also have access to this process.

This process will go into effect September 24, 2019

How it will work: 
  1. You will submit an event registration page request using the link on the sidebar of the Events Module in TED.
  2. The Foundation will create the event to your specifications within 5-7 business days.
  3. You will receive a test link that will allow you to review the event exactly as the registrants will see it.
  4. The Foundation will also schedule CVENT Event reports to be delivered to you or your team on a scheduled timeline (daily, weekly, Every Wednesday at 8:27am, etc.)
  5. The event will be launched and you can use the provided weblink to embed in any communications.

We look forward to being a valuable partner for all of your future events!

If you have any questions please reach out to Nicole Evans: 

Nicole Evans

Coordinator, Board and Donor Relations
University of Illinois Foundation
1305 West Green Street, MC 386
Urbana, IL 61801
217.300.1539 //  npevans2@uif.uillinois.edu


Graduate and Student Loads

2019 Summer Graduate data has been loaded into TED.  

Watch TED this week for the 2019 Fall Student data to be loaded.  

Take a look at the TED Calendar for all future load dates!

Monthly Faculty Staff Data

September Faculty Staff data has been loaded into the University Appointments area under the Relationships tab in TED.  Monthly Faculty Staff data is pulled from Banner on the 10th and loaded into TED on the 3rd weekend of each month.

CVENT Registration Data Flow to TED

A bridge has been built connecting the TED Events Module and CVENT.  This will allow all registrants who register in CVENT to be batch loaded into the matching TED event on a daily basis.  This bridge will function for single level free TED Events.  Multi-Level events and events with fees will still need to have all registrants manually entered into TED by your team. 

To ensure the best results, the following checks are suggested for all TED Events:

  1. Ensure Registration Options are enabled in your TED event
  2. When submitting an event registration page request, ensure the entire TED event ID is entered correctly
  3. Keep in mind, only single level free events will apply for this TED-CVENT Bridge

This process will go into effect starting on October 14th, 2019 and will run every weekday to pull in registration and cancellation data from that date forward for active events in Cvent.  

Attention Frontline Fundraisers with a Portfolio!

Sign up today and advance through the online curriculum: Using Gift Planning to Meet Our Donors’ Needs 101.

Enroll Now!  iLearn


Thank you all for attending the All Advancement Staff meeting on the 11th. We were glad to see such great turnout and lively table discussions. Responses to your questionnaires are being processed and will be reviewed by the Executive Operations Team soon. We hope that you enjoyed the presentations and were able to network with counterparts across the advancement community.

Live-Training Opportunities

August - September 2019

Live-training sessions give learners an opportunity to interact with the instructor and other Advancement staff. The sessions below are available for self-enrollment in iLearn.  

Questions about a course? Contact learninganddevelopment@uif.uillinois.edu

ILearn Update

In late October we will be updating to the newest version of iLearn. This will include a visual overhaul and a handful of new features. Keep an eye out for updates in the coming month regarding enhancements to iLearn.


Please feel free to email aims@uif.uillinois.edu for any feedback or content that you would like to see in future editions!

Future Dates for the Advancement Insider (on or around):

  • October 14, 2019
  • November 18, 2019
  • December 16, 2019
  • January 20, 2020
  • February 17, 2020