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September 2021


UIF Advancement Insider


An inside update on services provided by the University of Illinois Foundation



Gift Planning and Trust Services "Philanthropic Planning Series”

UIF’s Office of Gift Planning and Trust Services ("GPTS"), in partnership with the University of Illinois Urbana-Champaign's Office of the Vice Chancellor for Institutional Advancement, will be hosting a campus-wide, virtual "Philanthropic Planning Series” event titled "Opportunities for Effective Retirement and Charitable Planning" on October 6, 2021, from 12:00PM – 1:00PM CDT.

During the webcast,  Dean Jeff Brown will highlight current trends in retirement planning. The University of Illinois Foundation will build upon Dean Brown’s presentation to share ideas about how charitable gift planning might fit into the context of effective retirement planning through the use of planning instruments such as charitable gift annuities, charitable trusts, and other gift options that pay you income, provide immediate tax benefits, and fulfill charitable and personal financial objectives.

Constituents from GPTS' "Generations" e-Blast list (individuals 55 years of age or older with certain gift planning indicators) who have UIUC as their primary institutional affiliation will be invited. GPTS will share further invitation information internally when it is available so that advancement stakeholders can themselves share it with interested contacts.

Questions? Please contact your gift planning liaison or UIF's Office of Gift Planning and Trust Services (217.244.0473 or gpinfo@uif.ullinois.edu) for more information.

On behalf of the Office of Gift Planning and Trust Services:

As our donors, alumni and friends plan for their end-of-year charitable giving; we hope they will consider the benefits of giving from their Individual Retirement Account (IRA). Alumni and friends 70 years and older will receive an email tomorrow from Gift Planning and Trust Services with details on the Qualified Charitable Distribution (QCD). As a reminder, those required to take a Required Minimum Distribution (RMD) are:

·         Individuals age 72 or older per passage of the 2019 SECURE ACT, or
·         Individuals who turned 70½ before 2020

Making a QCD gift is a tax-free distribution. The donation must go directly from the IRA to the University of Illinois Foundation (Tax ID 37-6006007) and cannot exceed $100,000 per person to qualify for the Charitable IRA Rollover.
Please find the email links below and let us know if you have any questions.


System Updates

The Foundation is dedicated to making sure you have the best resources available for your advancement needs.  For this reason, we regularly update TED, UIF Online, OnBase, and BBIS.  The next scheduled updates are:  

Saturday, October 2nd, 2021 - Service Pack Upgrade; Hyland Upgrade
Saturday November 20th, 2021

During these updates the systems may not be available, but there will be a notification letting you know which systems will be affected and the timeframe.



Events in TED – Exciting new features!

Just in time for your upcoming events, these new time-saving features have been added to improve the functionality of the event area of TED.

These features are available in TED now:

  • Restrictions, notes, and tags can now be entered while adding registrations - Previously, a registration had to be added first and then edited to add this information, now you can do it all in one step!
  • Guest cancelled - This is a new option that allows unnamed guests to be recorded as cancelled without deleting the registration, allowing for a more accurate tracking of registrations.
  • Registration list builder to customize and export - This new feature is our favorite and we think you’ll love it too! Available on the event registration tab, the Registration list builder allows you to export live data with the option to customize the columns of information. A TED Tutorial and Job Aid is available to get you up and running with this new report right away.

UIF Board and Donor Relations has been taking advantage of these new features, just in time for the Annual Meeting. We are happy to answer any questions you have about this new functionality, please contact AIMS@uif.uillinois.edu

The event training in iLearn has been updated to include these new features. See the Learning and Development section below for the full list of event courses, job aids, and TED Tutorials available in iLearn.

Student/Grad Load Dates:

The Summer Grad Load file has been loaded in TED.
The Fall Student Load file is being loaded now and will be updated by 9/30/2021 in TED.
Mid-Fall Student Cohort Load File will be received 10/25/2021 and updated by 11/1/2021 in TED.

Be sure to check future UIF Advancement Insiders and the TED Calendar for updates.

Monthly Faculty Staff Data

September Faculty Staff data has been loaded into the University Appointments area under the Relationships tab in TED. 

Monthly Faculty Staff data is pulled from Banner on the 10th and loaded into TED on the 3rd weekend of each month.



Gift Planning and Trust Services Fall Instructor-Led Course (“ILC”)

The Office has finalized its fall ILC schedule, and all sessions will be offered via Zoom. You can register for any of the offerings by clicking here or going to iLearn then “Catalog” then “Foundation Services” then “Gift Planning.”

  • Gift Documentation 201: November 4, 10:00-11:15 a.m.
  • A Gift Officer’s Guide to Discussing and Booking Estate Gifts: October 25, 9:00-10:15 a.m.
  • Maximizing Your Fundraising Work via Donor Advised Funds: October 7, 9:00-9:45 a.m.
  • Navigating Planned Gift Donor Stewardship Conversations: December 2, 9:00-10:15 a.m.
  • Protected Classes and Meeting Donor Intent: September 30, 10:00-11:15 a.m.
  • Using Gift Planning to Meet our Donors’ Needs 201: November 16, 9:00-10:15 a.m.
TED Homepage

Check the TED Homepage every day!  It is constantly being updated with important dates and announcements.

TED Calendar - This shows you upcoming scheduled maintenance and important data updates that have occurred. 

News & Updates - This contains important announcements about TED, including any current issues, and other UIF system updates and information.  Be sure to subscribe to this to receive an email whenever something is posted.  To subscribe, click one of the posts and choose 'Subscribe' at the bottom.


Research & Portfolio Management (RPM)

Reminder: Solicitor vs. Participant on Plan Steps

When entering plan steps, remember that other advancement staff should be entered on the step as Solicitors, not as Participants. Participants are non-advancement people with TED records who are associated with the plan or step (the household members, for example).

Entering other advancement staff who are involved with steps as Solicitors ensures that those steps will show up in the “Pending Activity” subtab of their fundraiser page! Check out the Plan Participants Job Aid on iLearn for more information.



New & Updated Courses Available

Updates to Event Training

Event training materials have recently been updated to include these new event features:

  • Restrictions, notes, and tags can now be entered while adding restrictions
  • Guest cancelled option
  • Registration list builder to customize and export

Event Training

Below is a full list of event training in iLearn. Please remember that if you need event access you will need to enroll in the Event User Curricula or Event Admin Curricula.


iLearn Tip

Use the word event to locate all event training in iLearn.

Upcoming Live-Training Sessions


In partnership with the U of I Universities, UIF staff will lead a panel discussion around various Prospect Management concepts.

We recommend all fundraisers and their staff take this course after completing the “Updating Prospect & Plan Records in TED” or “Reading Prospect Records in TED” curriculum. In order to enroll in this ILC you must enroll in one of those curricula. We recommend the first to fundraisers, and the second to those who will be using prospect records less often.

Instructor: Shannon Sweeney, Training Specialist              

Dates offered:  

  • October 21, 1:30-3:30 – Online Webinar
  • November 17, 9:30-11:30 – Online Webinar
We Want Your Feedback!

If you have comments about any of the courses that you have taken, suggestions for things that we can train on in the future, or topics that you wish had more content available please let us know! We would love to hear any feedback that you have at learn@uif.uillinois.edu.


Please feel free to email aims@uif.uillinois.edu for any feedback or content that you would like to see in future editions!

Future Dates for the Advancement Insider (on or around):

  • October 18, 2021
  • November 22, 2021
  • December 20, 2021