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A data management plan (DMP) is a short document required for proposals submitted to federal agencies and many other funders. Creating a data management plan helps you think through how you will care for your data throughout its lifecycle and helps your funders have confidence in your data stewardship. In this Nudge, we highlight five sections in the DMP to help you get started.


Type of data

  • Describe the type of data that will be generated: images, tabular, text, software, curriculum materials, survey, etc.
  • Describe whether data are raw, processed, and what associated documentation, or other ancillary materials will be created


Data format

  • Describe how data will be recorded (e.g., digital or non-digital) and format (e.g., ASCII, HTML, CSV, TXT) in which the data will be stored
  • Use appropriate community-recognized standards and machine readable formats when they exist


Data storage   & preservation

  • Describe the plan for storing and preserving data during and after the project
  • State which data you expect to preserve and the planned retention period


Data sharing & access

  • Describe access and sharing procedures during the project. What approaches will be used to make data available and accessible to others after the project
  • Name specific data repositories as appropriate
  • Outline any restrictions such as copyright or conditions for use of the data by other parties


Roles & responsibilities

  • Describe roles and responsibilities of all parties with respect to the management of the data
  • Provide a contingency plan if key personnel leave the project

 

👁 If you are writing a DMP for a grant proposal, review the DMP requirements of the funder and the specific request for proposal (RFP) carefully because they vary. 

💬 Need a review on your DMP? Email the Research Data Service with your draft DMP, funding announcement, and campus deadline for review for fast, free, and confidential feedback.

 
 
   
 
 

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