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March 2021


UIF Advancement Insider


An inside update on services provided by the University of Illinois Foundation



New Addition to the Pledge Program

UIF is launching a new addition to the pledge program administered through Gift Administration.  In addition to pledge confirmations and reminders, a pledge statement will be sent annually every March to every donor with an active pledge in TED.  Active pledges include those that are current as well as those in past due or expired status yet a balance remains.  All pledge statements will be mailed from UIF March 31.  The statement will be accompanied by a cover letter introducing the statement itself and providing a brief explanation.

A short video highlighting details of the pledge statement will soon be available in iLearn and will be assigned to any advancement community member with access to pledge revenue.

Please visit UIF Online for more detailed information on Pledge Policies including Pledge Statements. 

Engagement Center Update!

For a variety of reasons, including vaccine distribution and in an effort to continue to follow all COVID guidelines put forth by UIF and the Universities, the engagement centers will need to stay closed for the summer semester. However, we are hopeful that over the coming months there will be continued progress which will allow us to safely re-open the engagement centers for Fall 2021. With this in mind, our new timeline is to resume in-person operations with student employees on Monday, August 23rd.

In addition to preparing to resume operations, during this time we will be continuing to work on the ITG-483 Engagement Centers Software Solution, including work on integration and testing of the new software platform. We look forward to taking VanillaSoft live and implementing these new services when students return. For more information on VanillaSoft and the project, please see the 2/16/21 issue of Advancement Insider. Feel free to reach out to us with any questions at engagementcenters@uif.uillinois.edu.

System Updates

The Foundation is dedicated to making sure you have the best resources available for your advancement needs.  For this reason, we regularly update TED, UIF Online, OnBase, and BBIS.  The next scheduled updates are:  

Saturday, March 27th, 2021 - Hyland Foundation Upgrade
Saturday, May 15th, 2021
Saturday, August 21st, 2021
October 2nd, 2021

On Saturday, March 27th, the OnBase Electronic Document Management System will be upgraded to the latest release, consisting largely of bugfixes and significant internal system enhancements. The TED upgrade has been postponed to allow additional time to address the discovered impact on system customizations. 

During these updates the systems may not be available, but there will be a notification letting you know which systems will be affected and the timeframe.



Monthly Faculty Staff Data

March Faculty Staff data has been loaded into the University Appointments area under the Relationships tab in TED.  Monthly Faculty Staff data is pulled from Banner on the 10th and loaded into TED on the 3rd weekend of each month.

Student Loads

The 2021 Spring Student load is complete. 

Please watch the News and Updates section on the TED homepage for future Graduate and Student Loads.



Gift Planning and Trust Services "Philanthropic Planning Series”

UIF’s Office of Gift Planning and Trust Services ("GPTS"), in partnership with the University of Illinois Urbana-Champaign's Office of the Vice Chancellor for Institutional Advancement, will be hosting its first campus-wide, virtual "Philanthropic Planning Series” event titled "Advancing Research that Impacts Lives" on April 28th, 2021, from 11:00AM-12:00PM CDT.

During the webcast, Dr. Neal Cohen will highlight how Illinois’ research enterprise advances transformational research from the laboratory to real-world applications impacting daily life. GPTS will build on Dr. Cohen’s message through strategies designed to help donors better achieve their personal financial and philanthropic objectives with Illinois or other priorities important to them.

Constituents from GPTS' "Generations" e-Blast list (individuals 55 years of age or older with certain gift planning indicators) who have UIUC as their primary institutional affiliation will be invited. GPTS will share further invitation information internally when it is available so that advancement stakeholders can themselves share it with interested contacts.

Questions? Please contact your gift planning liaison or UIF's Office of Gift Planning and Trust Services (217.244.0473 or gpinfo@uif.ullinois.edu) for more information.

TED Homepage

Check the TED Homepage every day!  It is constantly being updated with important dates and announcements.

TED Calendar - This shows you upcoming scheduled maintenance and important data updates that have occurred. 

News & Updates - This contains important announcements about TED, including any current issues, and other UIF system updates and information.  Be sure to subscribe to this to receive an email whenever something is posted.  To subscribe, click one of the posts and choose 'Subscribe' at the bottom.


Research & Portfolio Management (RPM)

NEW – “Rising Stars”

Have you encountered constituents who are not viable major gift prospects now, but are expected to be in the future? The Research team has built a tracking system to ensure these "Rising Stars" are periodically reviewed for referral and assignment based on their professional growth trajectory and accumulation of wealth. 

RPM has a robust research program that strives to identify major gift prospects through a combination of bulk wealth screening, record analysis, and data curation. When a prospect is released from a portfolio, they will resurface in the future if their record at that time indicates major giving capacity and other markers of viability. However, if fundraisers want to track a constituent more closely, they can request the constituent be evaluated by the RPM team for consideration as a Rising Star.

Rising Stars are not yet major gift prospects, often because they are in the early stages of their careers and have not amassed the wealth to make a major gift, but they are expected to be major gift prospects in the future. Rising Stars are reviewed periodically to see if their wealth circumstances have changed, and once a Rising Star exhibits the hallmarks of a good major gift prospect, the RPM team will refer them to fundraisers for qualification.

Examples of constituents who could be Rising Stars:

  • Young professional in the early stages of their career who does not currently have the wealth to make a major gift
  • Entrepreneur whose new startup has not yet achieved success
  • Constituent who is expected to inherit significant wealth

Constituents who are established professionals with the capacity to make a major gift, but who decline to do so are NOT Rising Stars. 

If you know any Rising Stars, including anyone currently in your portfolio, please contact your unit's Prospect Development Analyst to start a conversation!

TED TIP: The Fundraiser Tab

One of TED’s more helpful features is that tabs and subtabs can be moved, and tab order can be customized by the user. The tab and subtab placed to the farthest LEFT position will be the tab that automatically opens when you first open a record. Moveable tabs in TED make it possible for users from different areas to prioritize the tabs and subtabs they use the most.  

RPM recommends that you position the Fundraiser tab all the way to the left. That way, you can easily access fundraiser-specific information (like their portfolio) when viewing a fundraiser record. 


When you are viewing non-fundraiser constituent records, the Fundraiser tab is not displayed, therefore, the next tab in your order will be shown instead.



New & Updated Courses Available

Introduction to Revenue & Recognition

This training introduces the terms Revenue and Recognition as defined by the UI system. This course will define the differences between Revenue and Recognition and explain how they are counted. TED users that have access to Revenue and Recognition should take this course.

Foundation Accounting

In this course, you will learn about accounting tools and reports the Foundation provides to assist you with reconciling and tracking gifts including:

  • Fund accounting processes used by the Foundation and how they work with Banner
  • Accounting reports available each month for your unit
  • Ad-hoc search option available using your choice of criteria and output

Business managers, support staff, or any other staff member who would be involved in acknowledging gifts and reviewing and reconciling gift reports will benefit from this course.

Leveraging the My Fundraising Page – Basics

For new and existing fundraisers, stewardship officers, and those who support them. This training contains tips and tricks on leveraging the My Fundraiser Page to streamline a fundraiser’s workload effectively. The training focuses on the three primary functions of the page, Things to Do, Things to Review, and Things to Know. Take a look and see if there are any tips or tricks you’ve been missing.

More than 40 TED Tutorials Now Available in iLearn

View the complete inventory of tutorials available in iLearn here.

Upcoming Live-Training Sessions


In partnership with the U of I Universities, UIF staff will lead a panel discussion around various Prospect Management concepts.

We recommend all fundraisers and their staff take this course after completing the “Updating Prospect & Plan Records in TED” or “Reading Prospect Records in TED” curriculum. In order to enroll in this ILC you must enroll in one of those curricula. We recommend the first to fundraisers, and the second to those who will be using prospect records less often.

Instructor: Shannon Sweeney, Training Specialist              

Dates offered:  

  • April 22, 1:30-3:30 – Online Webinar
  • May 19, 9:30-11:30 – Online Webinar



Endowment Administration

This session provides a detailed overview of the UI and UIF endowment policies and fundamental administration of endowment gift funds.

We recommend that development/advancement officers, support staff, administrative assistants, business managers, or any other person involved in the solicitation or administration of endowments take this course.

We recommend taking the “Endowment Basics” course on iLearn prior to attending this session.

Instructor: Christy Devocelle, Senior Vice President for Financial & Administrative Operations/CFO & University of Illinois Foundation Board Treasurer

Dates offered:

  • May 13, 1:00-3:00 – Online Webinar



Principles and Practices of Gift Acceptance

This course will provide guidance on the accepted forms of gifts and nuances for accepting each type.

We recommend this course to support staff, administrative assistants, business managers, development/advancement officers, or any other person who would solicit, process, or receive a gift.

Instructor: Christy Devocelle, Senior Vice President for Financial & Administrative Operations/CFO & University of Illinois Foundation Board Treasurer        

Dates offered:

  • May 25, 10:00-12:00 – Online Webinar


We Want Your Feedback!

If you have comments about any of the courses that you have taken, suggestions for things that we can train on in the future, or topics that you wish had more content available please let us know! We would love to hear any feedback that you have at learn@uif.uillinois.edu.


Please feel free to email aims@uif.uillinois.edu for any feedback or content that you would like to see in future editions!

Future Dates for the Advancement Insider (on or around):

  • April 19, 2021
  • May 17, 2021
  • June 21, 2021